How to Set Up Gmail For Your Own Domain Name

Gmail has become one of the most popular email platforms worldwide. Many people use it daily to check and send their emails. However, if you have multiple emails accounts created in different providers it may become quite frustrating to navigate through multiple email platforms to check all your emails. Better times have come and today we will learn how to configure Gmail so you could check all of your emails from multiple different addresses in one account.

In this particular tutorial, we will configure an email account created in cPanel so you could send/receive emails through your personal Gmail account, however, similar steps apply to all other email services also.

What you’ll need

Before you begin this guide you’ll need the following:

  • An active Gmail account.
  • An active email account in your external email provider.
  • POP3 and SMTP details from your email service provider.

Step 1 — Collecting POP3 and SMTP Details.

First of all, you will need to get the POP3 and SMTP details of the email account that you wish to configure on Gmail from your current email service provider. Below steps apply to Hostinger and cPanel based hosting platforms, but if you are using any other email service, you can ask the provider for these details.

Collecting POP3 and SMTP Details on Hostinger

Access your control panel and follow these steps:

  1.  Navigate to Email Accounts section.Email-accounts-section-on-Hostinger-panel
  2. Find your desired account and press the sign to open up the management
  3. Open up the Info box to see POP3 and SMTP details required by Gmail.

Collecting POP3 and SMTP Details on cPanel based web hosting platforms

Log into the cPanel of your hosting account and follow the instructions below:

  1. Click on the Email Accounts icon, located under the Email category.Email accounts location
  2. Once inside the Email Accounts, click the Set Up Mail Client directory. IMPORTANT! At this point, You should already have a created email account in cPanel.Set Up Mail Client location
  3. In this page, you should now see POP3 and SMTP details. cPanel, in particular, provides 2 options: Secure SSL/TLS Settings and Non-SSL Settings. It is always recommended to go with Secure settings.POP3/SMTP settings
  4. Copy the information and paste it to any text editor on your computer or simply leave the page open for further use.

Step 2 — Configuring Gmail to Receive Emails From Your External Email Account.

It is time to jump to Gmail at this moment.

  1. Login to your Gmail account. After logging in you should see a list of your emails.
  2. From that page navigate to Settings of Gmail. You can access them by clicking the gear-shaped button in the upper right corner of the screen -> Settings.Settings location
  3. When you are in the Settings page, in the top navigation bar click Accounts (It may also be called Accounts and Import).Accounts button location
  4. You will configure both sending and receiving of emails on this page but now let’s configure mail receiving first. Click Add a POP3 mail account you own.POP3 add account location
  5. Fill in the email address you want to configure and click Next Step:Add email address field
  6. A page like this will pop up:POP3 configuration window

    Now we will need details we have collected in Step 1.

    • Use the username and password provided in these details. Fill them in the required fields in Gmail:
      Username, password info
    • For POP Server, fill in the Incoming Server hostname:
      POP3 Server info
    • Make sure that Port matches the one in configuration settings of your email service provider:
      Port info

    Additionally, there are 4 checkboxes. This is what each of them means:

    Additional incoming mail settings

    • If you check Leave a copy of retrieved message on the server a copy of an email you receive here in Gmail will be left on the original server. Basically, you will have two copies of the same email on two different platforms.
    • Always use a secure connection (SSL) when retrieving mail must be checked if you used Secure SSL/TLS Settings.
    • Label incoming messages is a quite useful tool. When you tick this checkbox, all emails which are sent to this email address will be labeled with a colorful label. You will be able to easily separate emails from different email addresses even when they are in the same inbox.
    • If you check Archive incoming messages (Skip the Inbox), emails for this email account will skip the main inbox and end up in a different folder.
  7. After You fill in all necessary information, click Add Account:POP3 configuration window finished
  8. If the configuration was successful you should see this success message:Success message

    If you get any error messages instead, please re-check if the configuration is correct and if it is and you still experience issues, contact your email/hosting service provider.

Step 3 — Configuring Gmail to Send Emails From Your External Email Account.

IMPORTANT! To configure sending emails directly from Gmail, you must be able to use SMTP. If your email/hosting provider does not allow using SMTP, unfortunately, you will not be able to set up mail sending through Gmail.

If this does not apply to you, continue this tutorial:

  1. If you did not close the last success window, that’s great as you can proceed right away. Check Yes, I want to be able to send mail as … and click Next Step.Success/continue window
    • (Optional) If you have closed the last window, no worries, navigate back to Gmail -> Settings -> Accounts and click Add another email address you own.
      Add another email location
  2. In the next step you need to fill in:
    • Name – This name will be displayed to the recipient when you send your messages.
    • Email address – The email address you are configuring to send emails. (If this is already filled in, great, leave it that way).
    • Leave other options as they are. You can read more about them by clicking Learn more next to them if you want to make additional changes.

    When you have everything filled in click Next Step.
    Outgoing email configuration step 1

  3. Now it is necessary to provide additional server details (you collected them in Step 1):
    • In SMTP Server field please fill in Outgoing Server hostname:
      SMTP Server infi
    • Make sure that Port matches the one in configuration settings of your email service provider:
      Port info
    • Also, fill in username and password of your email account:
      Username and password info
    • Choose between SSL or TLS (it depends on your email/hosting provider). In most cases, you can leave the default one checked.

    When you have everything filled in click Add Account.
    Outgoing email configuration finished

  4. If the configuration was successful you should be prompted to verify your email:
    Confirmation window
  5. At this point, you should go to your email account at your original provider. You should see a verification email from Gmail:
    Confirmation letter
  6. Verify your email address by clicking the confirmation link in the email you received or copy the confirmation code in the email and fill it in the previous window.

Congratulations! You have finished configuring your email account on Gmail!


You have learned how to configure an external email account on Gmail so you could send and receive messages there instead of your original email providers platform.

You will be able to see emails from different email accounts with a colorful label:
Email label

And when you send emails, you will be able to choose from which email you would like to send the message:
Choosing from email accounts

About the author

Linas L.

Linas started as a customer success agent and is now a full-stack web developer at Hostinger. He is passionate about making a positive impact on people by utilizing user-driven development techniques. As much as he enjoys coding and changing the world, he secretly dreams of becoming a rock star.

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